We’re Hiring – Summer Job Experience Position


REPORTS TO:  Executive Director


  • To assist the Fundraising and Administrative Coordinator and the Executive Director to carry out their responsibilities as assigned.
  • To provide clerical support, data entry, reception and with organizing various fundraising events.


Administrative Tasks

  1. Assist with office administrative tasks including data input, mailings and document preparation.
  2. Answer general inquiries via telephone or email as required ensuring professionalism, confidentiality and discretion as to how each inquiry is handled or passed on to the appropriate person.
  3. Greet visitors, and direct or assist as necessary.
  4. Assist with event summary reports and assist in processing tax receipts, as required.

Event Support

  1. Assist with implementation of fundraising events as assigned by the Fundraising Coordinator and/or Event Committee.
  2. Assist with coordination of volunteer assignment per event.
  3. Work closely with staff and volunteers.
  4. Represent Hospice Muskoka at events in a professional manner.

Board of Directors Responsibilities

  1. Assist with circulation of committee meeting agendas, taking committee meeting notes, producing report and circulating to members of committee.

Safe Working Environment

  1. Comply with health and safety policies and the Ontario Health & Safety Act to ensure the safety of staff, clients and visitors.
  2. Ensure that duties are performed in a way consistent with established policies and procedures to ensure operational efficiency and quality performance.

Position Requirements

The Fundraising and Administration Assistant requires:

  • Preferred experience or education in comparable position within a not-for profit organization.
  • Excellent time management and organizational skills.
  • Ability to work independently and collaboratively within a team environment.
  • Demonstrate initiative, integrity and good judgment to prioritize and respond to multiple and competing tasks.
  • Excellent computer skills; experience with database management; and proficiency with Microsoft Office suite of applications, including Word, PowerPoint and Excel.
  • Knowledge of and comfort with various Social Media platforms
  • Excellent interpersonal and customer service skills.
  • Excellent verbal and written communication skills.
  • A clean Criminal Records check.

Applicants must be students between the ages of 15-30. Please email your resume & cover letter to info@hospicemuskoka.com by Friday, June 30, 2017.

Stephanie Memory